Terms and Conditions

Studying at Leeds English Language School (Leeds English)

By accepting a student on a course at Leeds English Language School the School agrees to the following terms and conditions.

Applications and Visa

  1. Students must be over 18 years old
  2. An application form must be completed
  3. Full previous visa history and up to date passport must be given
  4. All students must complete an accurate medical form and inform Leeds English of any physical or mental issues that may affect their learning (special educational needs, learning difficulties and disabilities policy).
  5. Students must update Leeds English with any changes to visa status, arrival times or other information that may affect the expected start date.
  6. It is the responsibility of the student to apply for the correct visa and submit the correct documents. Leeds English cannot be responsible for any visa refusal
  7. All students must contact Leeds English at least 2 weeks before the start date agreed on their visa or offer letter. Failure to do so may result in the student losing their place at Leeds English.
  8. Leeds English must be informed if the student is a beginner  (admissions policy)


Payments should always be made in advance

This applies to tuition fees for self funded students, accommodation and airport transfer.

Leeds English cannot be held responsible for any cancelled bookings if payments have not been received.

Financial guarantees for sponsored students  must be available in the first week of the student’s study.

Cancelling, postponing  a course or visa refusal before arrival

Students are strongly advised to take out insurance before travel in case of cancellation, travel disruption and medical or other emergency situations.

Leeds English must be notified of any cancellations at least 4 weeks before the start of the course. Refunds may be given in certain circumstances. (refund policy and cancelling a course policy)

When tuition fees have been paid for promotional offers then cancellation fees will be charged at the full price.

Leeds English has the right to ask for documentary evidence before issuing a refund – Visa refusal, medical reports or other relevant documentation resulting in the need for cancellation

Booking accommodation

Leeds English can arrange accommodation in Halls of residence or homestay. Leeds English will organise and arrange the initial booking and take payments where necessary. Accommodation providers are separate companies and it is the student’s responsibility to read the terms and conditions and the rules of the accommodation provider before booking.

If a student would like to leave their accommodation, a 2 week notice period must be given at all times.

If the student wants to go on holiday but keep their room then they must understand that payment will still be required.( homestay or student accommodation policies)

Force Majeure

We strongly advises students to take out travel insurance.  The policy should cover flight delays for any reason.

In all cases it is the student’s responsibility to keep Leeds English informed of changes to travel plans. Leeds English is not liable for loss of tuition or other services due to factors outside our control. Refunds will not be made under these circumstances. (Disruption to International travel or force majeure policy)

Classes, teachers and site

Students will be expected to study at either of our 2 sites depending on level, class size and teacher availability.

Leeds English has continuous enrolment which may require classes to merge or split throughout the course. Students must understand that Leeds English will do the utmost to manage this  with as little disruption as possible.

When making an application to Leeds English Students must understand that they cannot choose their teacher or class. Students are placed in the most appropriate class and the decision of the Director of Studies is final in this matter. (Moving class, teachers or site policy)


Students understand that they can only move to the next level

  • if they pass the final test
  • your continuous assessment shows good progress and that you are on target or above in most areas
  • you have good attendance (more than 85%)
  • you have good marks in weekly tests
  • you have attended guided study after school
  • You have completed assignments and homework

Students will only be allowed to study on the IELTS preparation course if they have completed an Intermediate course in school. Have an IELTS score of 5.5 or test at upper Intermediate (moving level policy)

Cancelling a course or leaving early

Leeds English requires 2 weeks notice if you want to leave the course early plus any documentation showing reasons (refund policy)

Attendance and punctuality

We expect students to attend at least 85% of all classes. Students must inform Leeds English as soon as possible if they are unable to attend. Students who are continuously absent without good reason will be subject to our disciplinary procedure. Any sponsors will also be notified.

Lesson 1 (9am-10.30am): All students who are more than 5 minutes late to class will be marked as late. Students who arrive more than 20 minutes late will not be allowed into the class until the next lesson.

Lesson 2 and 3 (10.45am-12.15pm): Students who arrive more than 5 minutes late will not be allowed into this class.

Students who are continually late will also be subject to our disciplinary procedure.(attendance policy)

Holidays or time off during your study

Holidays must always be booked in advance and at least 2 weeks notice given

Unauthorised holiday will be marked as absent which will affect attendance and If a student is sponsored then their sponsor (Eg. Embassy) will be informed if holidays are taken without permission.

Students understand that they may have to repeat the level if they have missed too much of the course.

Conduct and expectations

All students are expected to abide by Leeds English rules which will be issued on the first day as part of the student agreement

All students must adhere to Leeds English policy on harassment and bullying (harassment and bullying policy)

All students must show respect to all staff and students in Leeds English and be tolerant and understanding of other cultures, faiths and lifestyles and accept that Leeds English promotes British values.

Photographs and filming

Students must inform Leeds English before arrival or on their first day if they do not want their photographs or any filming used in promotional materials at Leeds English. School cannot accept responsibility for other students sharing images on social media.

Personal information

It is the student’s responsibility to keep their information safe. They must also inform Leeds English of any changes of personal information before and during their stay.