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Terms and Conditions


  1. Students must be at least 17 years old.
  2. An application form must be completed.
  3. An up to date passport must be provided.
  4. All students must complete an accurate medical form and inform Leeds English of any physical or mental issues that may affect their learning.
  5. Students must update Leeds English with any changes to visa status, arrival times or other information that may affect the expected start date.
  6. It is the responsibility of the student to apply for the correct visa and submit the correct documents. Leeds English cannot be responsible for any visa refusal.
  7. All students must contact Leeds English at least 2 weeks before the start date agreed on their visa or offer letter to confirm they are coming. They must also complete the online test. Failure to do so may result in the student losing their place at Leeds English.
  8. The school cannot guarantee a place on a course even with a valid offer letter if the school is over capacity. We will send you an online test before you arrive. Although most students wait until we send out a test to confirm a place, we strongly suggest students contact the school and complete the test prior to booking flights and visas especially during busy periods.
  9. Leeds English must be informed if the student is a beginner.
  10. Students must agree to abide by the health and safety policies of the school.

Admissions Policy


  • Payments should always be made in advance. This applies to tuition fees for self-funded students, accommodation and airport transfer.
  • Leeds English cannot be held responsible for any cancelled bookings if payments have not been received.
  • Financial guarantees for sponsored students  must be available in the first week of the student’s study.
  • For ways to pay, please see our payments page.

Postponing and Cancellation

We strongly recommend that students take out insurance before travel in case of cancellation due to travel disruption, medical issues or other emergency situations. Student Insurance Policies may refund tuition fees if a student has to go home early for a medical or other serious reason.

Postponing A Course Policy

Cancelling A Course Before Arrival Policy

Coronavirus (Covid-19) Deferral and Cancellation Policies


  • Leeds English Language School does not provide its own accommodation for students.
  • Accommodation providers (e.g. Studylinks) are separate companies and it is the student’s responsibility to read the terms and conditions and the rules of the accommodation provider before booking.
  • Please contact the school and we will send you the information you need to make the bookings.

Force Majeure

  • We strongly advise students to take out travel insurance. The policy should cover flight delays for any reason.
  • Leeds English Language School cancellation and postponement policies apply in all cases. 
  • It is the student’s responsibility to keep Leeds English informed of changes to travel plans.
  • Leeds English is not liable for loss of tuition or other services due to factors outside our control. Refunds will not be made under these circumstances.

Disruption to international travel and force majeure Policy

Classes and Teaching

Students will be expected to study at the school and will be allocated a classroom depending on level, class size and teacher availability.

Leeds English has continuous enrolment which may require classes to merge or split throughout the course. Students must understand that Leeds English will do the utmost to manage this with as little disruption as possible.

When making an application to Leeds English Students must understand that they cannot choose their teacher or class. Students are placed in the most appropriate class and the decision of the Academic Managers is final in this matter.

Please see Moving Class or Level policy.

English Level

Students understand that they can only move to the next level if:

  • they pass the final test
  • their continuous assessment shows good progress and that they are on target or above in most areas
  • they have good attendance (more than 85%)
  • they have good marks in weekly tests
  • they have completed assignments and homework

Students will only be allowed to study on the IELTS preparation course if they have completed an Intermediate course in school, have an IELTS score of 5.5 or test at Upper Intermediate.

Please see Moving Class or Level policy.

Leaving Early

Leeds English requires 2 weeks notice if you want to leave the course early plus any documentation showing reasons.

Student leaving course early Policy

Attendance and Punctuality

We expect students to attend at least 85% of all classes. Students must inform Leeds English as soon as possible if they are unable to attend. Students who are continuously absent without good reason will be subject to our disciplinary procedure. Any sponsors will also be notified.

Students who are continually late will also be subject to our disciplinary procedure.

Attendance and lateness Policy

Holidays and time off during your study

  • Holidays must always be booked in advance and at least 2 weeks notice given.
  • Unauthorised holiday will be marked as absent which will affect attendance and If a student is sponsored then their sponsor (e.g. Embassy) will be informed if holidays are taken without permission.
  • Students understand that they may have to repeat the level if they have missed too much of the course.

Attendance and lateness Policy

Conduct and Expectations

  • All students are expected to abide by Leeds English rules which will be issued on the first day as part of the student agreement.
  • All students must adhere to Leeds English policy on personal harassment and bullying.
  • All students must show respect to all staff and students in Leeds English and be tolerant and understanding of other cultures, faiths and lifestyles and accept that Leeds English promotes British values.
  • All students must follow Health and Safety guidelines to keep themselves and others safe.
  • All students must follow the Corona Virus (Covid-19) Guidelines set by the school and the UK government.

Photographs and Filming

Students must inform Leeds English before arrival or on their first day if they do not want their photographs or any filming used in promotional materials at Leeds English. School cannot accept responsibility for other students sharing images on social media.

Personal Information

It is the student’s responsibility to keep their information safe. They must also inform Leeds English of any changes of personal information before and during their stay.

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